Using Space Get started
Your account and settings
Sign in, set your preferences, control notifications and manage what the copilot remembers about you.
Signing in
Your administrator chooses how your organization signs in. You'll see one of these:
- Email or username and password. The default.
- Single sign-on through your company's identity system.
- Google sign-in, where your organization allows it.
New people are usually invited by email. The invitation link is valid for seven days. If it expires, ask your administrator to send another.
Forgot your password? Choose Forgot password on the sign-in page. A one-hour reset link is emailed to you.
Settings
Open your profile menu and choose Settings. Here you can:
| Setting | What it does |
|---|---|
| Profile | Your profile details. |
| Time zone | Used for schedules. “Every day at 8 am” means 8 am your time. |
| Theme | Light, dark or follow your computer. |
| Usage | See how much of your monthly allowance you have used. |
| Available tools | See which tools you and your agents can use. |
| Notifications | Choose which events email you. |
| Memory | See and edit what the copilot remembers about you. See Memory. |
| Vault | Safely store logins and payment cards for the browser. See The browser and your Vault. |
| Access keys | Create keys for connecting outside assistants. See Set it up (MCP). |
| Export and import | Move your setup between workspaces. See Import and export. |
Notifications
The bell at the top right collects what needs you. Items you must act on, such as an approval, an agent's question or a review request, are listed first.
Email is optional and your administrator turns it on. When it is on:
- Needs you items (reviews, agent questions) are emailed unless you switch that off.
- Finished items (a task completed) are emailed only if you switch that on.
Emails contain a title and a link, never the content itself.
Your monthly allowance
Your organization may set a monthly limit on AI usage per person. You'll see a warning at 80%. At 100%, new AI requests pause until the next month or until an administrator raises the limit. Your usage is under Settings › Usage.
Getting help
Open Help in your profile menu for a short overview inside the app, or ask the copilot directly: “How do I set up a schedule?” It knows how Space works.