Using Space Chat
Approvals: Manual and Auto
How Space asks before it acts, and how to choose how often it asks.
The copilot can do real things: search the web, send an email, change a row in a table. Some of these need your permission first. That's the human gate idea in everyday use.
What asks for permission
| Always asks | Asks depending on settings |
|---|---|
| Web search | Actions in connected apps (for example, sending an email outside your company) |
| The browser | Changing rows in a table |
| Running code | Tools that your administrator or the tool's owner marked Requires approval |
| Drafts of skills, playbooks and automations (you review before anything is saved) |
When something needs permission, an approval card appears in the chat. It describes what will happen. Nothing runs until you decide.
Your choices on a card
- Approve once runs this one action.
- Approve for this conversation runs this kind of action without asking again in this chat.
- Decline cancels it. You can add a reason and the copilot adapts.
Manual and Auto mode
A switch next to the message box controls how often you're asked. It applies to all your chats.
Manual
Every action that needs permission asks you, unless you chose “Approve for this conversation”. This is the careful default.
Auto
Before an action runs, Space does a quick safety check. A second AI reviewer looks only at your request and the action, and answers whether it's clearly safe. If so, the action runs without interrupting you. If it's risky or unclear, you get an approval card that explains why.
Approvals for agents, playbooks and automations
| Where the action runs | How approval works |
|---|---|
| A chat | An approval card, as above. |
| A playbook step | The run asks Approve / Cancel in the chat. Approve runs the step. Cancel ends the playbook. |
| A scheduled or triggered automation | Nobody is there to click, so only actions you pre-approved when setting it up run. Otherwise the run pauses and waits in its own chat for you. |
| A named agent's task | The agent's own settings are its permissions. You choose what it must check with you before. See Create an agent. |
Approving someone else's work: reviews
Sometimes a different person has to decide, such as a manager approving a refund. That's a review, and it shows under Reviews. See Reviews.