Administration Set up your organization
Administration overview
A map of what Org Admins and Group Admins can set up, and the order that works best for a new organization.
For Org Admins and Group Admins
Administration is how an organization shapes Space for its people: who can sign in, what they can use, how much, and how everything is recorded. Open it from your profile menu: Admin for Org Admins, Groups for Group Admins.
Who does what
| Role | Responsibility |
|---|---|
| Org Admin | The whole organization: people, groups, sign-in, settings, tool and integration policy, limits, logs. Creates the organization-wide resources everyone shares. |
| Group Admin | One or more groups: membership, the group's resources and team agents, and which integrations their group uses, within what the organization allows. |
| Security Admin | Reads every audit log and agent trace, and is the only role that can reveal personal data redacted in logs. |
The last active Org Admin can never be demoted or deactivated, and every group keeps at least one admin.
The Admin page at a glance
| Tab | Use it to… | Read more |
|---|---|---|
| Users | Invite people, set roles, deactivate accounts | People and groups |
| Organization | Sign-in methods, AI models, external page links, group self-service, branding | Sign-in, Organization settings |
| Tool policy | Turn special tools (web search, browser, code) on or off for the organization or groups | Who can use what |
| Agents | Limits and reach for agents and Front Desks | Organization settings |
| Notifications | Email delivery for notifications | Organization settings |
| Quotas & usage | Monthly allowances and who has used what | Usage and limits |
| Retention | How long data is kept | Usage and limits |
| Access logs and Agent logs | Audit and investigation | Logs and audit |
| System | Health of the platform | Logs and audit |
Integrations have their own page, with Access and Plugins tabs for admins. See Who can use what.
A sensible setup order
- Choose how people sign in and, if you use a company directory, map its groups. → Sign-in methods
- Create groups that mirror your teams, and assign Group Admins. → People and groups
- Invite people.
- Decide which AI models to use: the platform's, or your own keys. → Organization settings
- Set tool and integration policy. Decide what's on for everyone, and what only for certain groups. → Who can use what
- Add shared connections (Slack, email, Drive) in Integrations.
- Set quotas and retention. → Usage and limits
- Tell people about approvals, and encourage Manual mode at first. → Approvals
- Check the logs after the first week.