Using Space Brain
Your Company Brain
The knowledge every agent works from: your documents, spreadsheets, folders and code, and how they connect.
The Company Brain is the foundation under everything in Space. Agents don't guess about your business. They look things up in the Brain, and they show you where each answer came from.
In the app it lives under Brain in the sidebar.
What goes into it
| You add… | Where it shows | Good for |
|---|---|---|
| Files and folders: policies, manuals, reports, spreadsheets, PDFs, scans | Brain › Files | Anything you want searched or analysed |
| Knowledge bases: named groups of files on one topic | Brain › Knowledge bases | Focusing agents on the right material (“Finance”, “HR policies”) |
| Connected drives: Google Drive or Dropbox folders | Brain › Connect data | Keeping a shared folder in sync automatically |
| Codebases: software repositories | Brain › Codebases | Questions about how software is built |
Both born-digital documents (a Word file you typed) and legacy material (a scanned contract) can go in. Scanned pages are read with text recognition when your organization has that switched on.
What Space does with it
- It figures out what each file is. A policy document becomes searchable text. A spreadsheet of sales rows becomes a table agents can filter and total. A report with both becomes both. You don't have to sort them first.
- It keeps the original. Even if reading a file fails, your file is safe and downloadable.
- It cites its sources. Answers carry tags like [S1] that open the exact passage.
- It respects access. Agents only search what the person they work for may read. Nothing leaks through a shared folder or a collection. See Sharing and access.
A knowledge graph, if your organization uses it
Some organizations also switch on a knowledge graph. After files are indexed, Space builds a map of the people, products, policies and other entities mentioned across your documents, and the facts connecting them. Agents can then follow connections instead of reading documents in isolation, and notice when two documents disagree or one is a newer version of another.
The graph view under Brain shows this map, and what has changed over time as your documents change. It only shows what you are allowed to read.
Where to go next
- The Library: upload, browse and understand file status.
- Knowledge bases: group files by topic.
- Connect Drive and Dropbox: keep a cloud folder in sync.
- How answers are found: what happens behind a search.
- Codebases: let agents read your software.